The Payments Detail View opens as a full-screen modal. It is used both to manually add a new payment and to review or edit an existing payment record.
Accessing the Payments Detail View
From the Payments List View, click the + button to create a new payment, or click any Payment # to open an existing payment.
Interface Overview
The modal contains two tabs: Details and Audit Trail.
Details Tab
Header fields
Customer (required)
Property (required)
Method (required)
Payment Date (required)
Amount (required)
Allocated (shows how much of the payment has been applied to invoices)
Payment Method options
Cash
Cheque
Recon account
Credit Card
Mobile Cheque Deposit
Electronic Funds Transfer
Pre-Authorized Payment
Interac EMT
Additional fields appear based on the selected method (for example Cheque #).
Invoice Allocation section Below the header is a searchable table of invoices belonging to the selected customer and property. Columns include:
Invoice #
Status
Property
Date
Invoice Total
Balance
Allocation
A single payment can be allocated across multiple invoices. Enter the amount to apply against each invoice in the Allocation column. The system tracks how much of the payment remains unallocated.
Note Optional free-text field for internal notes.
Audit Trail Tab
This tab shows a chronological list of every action taken on the payment. Each entry includes:
Date and time
Description of the action
The user who performed the action
Actions commonly recorded include payment creation, amounts applied to specific invoices, and any later edits.
Additional Functions
From the top right of the modal you can:
Reverse Payment
Edit the payment
Navigate between payments using the arrow controls
When creating a new payment the primary action button is Add Payment. When viewing or editing an existing payment the primary action button is Save Changes.
Working with the Payments Detail View
Use this view to record a payment and immediately allocate it across one or more open invoices. The allocation table updates in real time so you can see remaining unallocated amounts as you work.
The Audit Trail provides a complete history of how the payment was created and applied.